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The Daffodil Hotel's Guide To Planning Your Wedding

3rd December 2019

Your wedding day; it’s the happiest day of your life, but it can also feel like the most stressful event to plan. 

Where do you start? What do you need to book? What should your timeline look like? These are all the questions that we are willing to bet that have been swimming around your head since the moment you got engaged.  

Wedding planning doesn’t have to be completely stressful - and we’re here to help you plan your perfect wedding without tensions getting high!

Before The Initial Planning

Before you jump headfirst into wedding planning, it’s important to get a few things straightened out. 

Take the opportunity to sit down with your partner and have an honest conversation about what you both see as an ideal wedding day. You need to make sure that you’re both wanting the same things to avoid any clashes and that you’ll both enjoy the day equally.

Once you’ve got a solid idea of what you both want, it’s time to start drawing up a budget. Having a guide of how much you want to spend for each aspect of your big day will help you narrow down choices later on in the planning process, as well as reduce the tension surrounding money. You’ll be less likely to worry if you have both agreed on a limit for each aspect.

This is the perfect time to start discussing your guestlist, too. Have a chat and discuss who definitely needs to be at your wedding, and work back from that. The number of guests you have can have an impact on a variety of decisions down the line, such as venue, food prices and more. 

Once you’ve determined who the important guests are, you should start to think about dates for your wedding. While it’s your big day, you’ll want to make sure that parents, siblings, grandparents and other important members can make it.

Venues are also a good thing to bring up during this conversation; do you want to get married in a wedding venue which has everything in one place? Are you more of a traditionalist and want to get married in a church, followed by a reception elsewhere? You’ll also need to decide where you want to get married - will you choose somewhere local or are you wanting to choose an area which you’ve always loved and would require travel?

12 Months+ Until The Wedding

Once you’ve had your initial chat with your partner and decided on a date, location, guest list and venue, it’s time to start the planning process.

Your venue is probably the most important thing to get booked early, especially if you’re looking to get married during peak wedding season. Make an appointment to visit your desired venue and see how your plans fit in with their diary. Book in straight away if your wedding day is available.

Depending on the venue, you may also want to start thinking about things such as entertainment or venue stylist. Some venues will include these in their wedding packages, but if not, you will need to start looking for vendors in order to ensure the people you want are available for your big day. 

Look at booking your photographers, videographers, DJ’s and makeup artists - all these tend to be booked up months in advance, so better your chances of getting your first choices by booking as far in advance as you can.

When it comes to how you want your venue to look, you’ll want to start thinking of a colour scheme and theme if you have one. This should be relayed to your venue or venue stylist at the earliest opportunity so that they have some to organise and accommodate your requests.

While 12 months away seems like a long time, you will want to start your search for wedding dresses and suits. You may have an idea of what you want exactly in your head, but you never know how easy it will be to find the perfect dress or suit. 

Have you talked to your wedding party yet? From your groomsmen to your bridesmaids, make sure that they are all able to attend and accept their roles for your big day!

Once you’ve had your venue confirm your booking and the date is finally set in stone, you will want to send out save the date cards to all your guests so that they are aware of your wedding day and to expect a formal invite at a later date. This just gives everyone an early heads up to keep that date free.

6 -11 Months Until the Wedding

Start narrowing down your choices of wedding dresses and suits - it’s still a while until your big day, but being organised and having your outfit bought and ready for alteration well beforehand will take away some of the stress and strain. 

You’ll also want to look at wedding cakes - again, this might seem a little too early, but many wedding cake specialists can get booked up quite quickly so ensuring that your cake is in capable hands and can be made on time is essential.

If you’re considering taking a honeymoon quite soon after your wedding day, it might be worth looking at booking in advance to get the best deal possible. Decide on a location that you both really want to visit and shop around for flights, accommodation and activities. 

It’s also important to make sure that your passports are in date if you’re looking to honeymoon abroad - if they’re about to run out, you will still have time to renew them.

Order and send out your wedding invites - you want to give people plenty of time to respond!

Have you thought about how you’ll be travelling to your venue? Now’s the time to start looking into transport options if this is necessary. Be aware that wedding season books up quickly, and many limousine operators have the added demand of prom season, too!

3-5 Months Until the Wedding

If you haven’t heard anything about any hen or stag party plans yet, you might want to give your bridesmaids and groomsmen a nudge in the right direction. While there’s no ‘perfect’ time to have these celebrations, you want to be sure that they aren’t going to interfere with any of your wedding planning dates. 

It’s time to kit out your wedding party - get all your bridesmaids and groomsmen’s outfits chosen and purchased or hired so that it’s one less thing to worry about. 

You will also want to start looking at florists and choosing what flowers you would like for your bouquets, favours and decorations. It’s best to discuss what your options are, as many flowers have seasons where they look the best and are easily sourced. Your florist should be able to advise you as to which flowers will be in the best bloom for your big day.

You will also need to give notice of your marriage to your local registry office. The Superintendent Registrar will issue authority for your marriage to take place. This will cost money, and is an important part of your wedding planning - so remember to give notice!  

You should have started receiving your RSVPs from your invites by now. Start compiling them into a final guest list so that you can have a true idea of how many people your venue will need to cater for.

Ladies, it’s time to book in for your hair and makeup trials. While you may be completely happy with your makeup artist and hairstylist, it’s always best to try out the look you’re wanting on the big day. Not only will this let you see how it will look, but it’ll also give your artist a chance to suggest changes to the overall look to make it even more perfect. The last thing you want is your wedding day to be stressful because your hair and makeup isn’t what you envisaged.

1-2 Months Until the Wedding

Send over your final guest numbers to your venue to ensure that everyone is accounted for meals and seating arrangements. This is a good time to complete your seating plan, which will also need to be handed over to your venue in order for them to layout your venue as desired.

Make regular appointments for fittings for your wedding dress or suit. You want to look your best, and attending these fittings will ensure that your outfit is completely tailored to you. Even the slightest change can make a difference to the fit!

Now is probably the best time to choose your wedding rings, too. Decide whether you’re going to get a matching pair, whether you choose your partners or your own. Make sure that these fit perfectly, but don’t worry if not - there’s still time to get them adjusted before the big day.

It’s also worth getting in touch with your venue and see if you can visit and taste the menu that you’ve chosen for your wedding. This will give you the opportunity to make any amends to the food that’s available - and who doesn’t enjoy a tasting session!

2-3 Weeks Until the Wedding

By now, you should hopefully have most of your wedding planned. Ideally, these last few weeks before your big day should be filled with tying up any loose ends and preparing yourself mentally for your big day.

You’ll want to book yourself in for your final fittings so that all permanent alterations can be made and you can take your outfits home. This gives your seamstress time to make the changes and check that your outfits are still fitting perfectly with room for more alterations if needed. 

It’s also a good opportunity to get in touch with your photographer with a list of shots that you really want to have in your photo album. Give names of people you want in group photos and directions for any shots that you know you want.

7 Days Until the Wedding

It’s all getting a little too close for comfort now, but if you’ve managed to plan everything right, you shouldn’t have much to do this week.

You will want to confirm the running order of the day with your venue so that plans can be put in place for the day. Think about your arrival, the length of the service, meal times and more, then give this final timeline to your venue. You may want to print off an extra copy and give this to your best man or one of your bridesmaids just in case it needs to be referred to on the day.

Confirm with your florist that your flowers are ready to be arranged on the day, with any flower decorations being delivered to the venue the night before or the morning of to ensure that they are already in place when you arrive. You will have to confirm with your venue the times in which your vendors can come and set up as they may have other events on.

Make sure you’ve both packed your evening bags for the night of your wedding - it’ll save time and stress as the day comes closer. If you’re leaving quickly for your honeymoon too, make sure that you’ve got your bags packed for that. Make sure any boarding passes are printed and you’ve got all your travel documents handy.

The Day Before the Wedding

Because the nerves are most likely kicking in, it’s important that you’re planning ahead for tomorrow. 

Make sure that you have all cash or cheque payments that are needed on the day in labelled envelopes and given to someone who will be able to deal with them for you on the day. It might also be useful to give your vendors an emergency contact number just in case they need to contact someone tomorrow.

The main thing is to get a good rest - we know it is nerve wracking, but we promise you’ll have a much more enjoyable day if you’re well-rested!

The Wedding Day

It’s finally here and you’ll want to ensure that everything is going to go off without a hitch. 

Make sure that your best man has the rings safely in his possession, and make sure that everyone knows what their role during the day entails. It’s also worth appointing someone to be your photographer’s guide - choose someone who knows who most people are and can grab them for photographs! 

Ensure that someone is able to take any gifts for the wedding party to the hotel so that they can be given out during or after the speeches.

Most of all - enjoy yourself! Wedding planning is hard work, but the more effort you put in and the more organised you are, the more you’ll be able to relax and actually enjoy the best day of your life!

Here at The Daffodil Hotel, our staff are trained to make your wedding day magical. We take care of everything to reduce the stress and strain on you and your partner.

If you’d like to find out more about holding your wedding at The Daffodil Hotel, feel free to get in touch with us today! 

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